From booking flights to meal allowances and handling expenses, there’s a lot to consider when setting out a corporate travel policy. That means there’s plenty that can slip through the net. Take a close look at your existing corporate travel policy and think about whether it’s robust enough to cover every area of travel spend within your company.
One of the simplest ways to reduce your corporate travel spend is by having an approval system in place for every booking. By making it clear who needs to give approval for travel, you won’t have the problem of trips having to be cancelled after they’ve been booked, triggering wasted expenditure.
Airline tickets can be expensive, so be smart about which ones you book. You could save just by being flexible on the dates of travel and airline you use, and by booking Economy flights only. However, once you book it’s usually cheaper to have a fixed travel plan. Only buy flexible tickets that give you an option of return dates if they’re absolutely necessary for your trip.
You might find that giving employees control over their food and transport spending can actually reduce overspending. Meal expenses can be set as an overall allowance per day, giving the employee the choice of how much to spend individually on breakfast, lunch and dinner.
Additional charges such as Wi-Fi and parking easily add up to give you a nasty surprise at the end of a trip – especially when you thought everything had been accounted for. Some business service providers can bundle these costs into one combined package, helping you factor them into your budget forecasts and keeping you in control of your spend.
Hiring a corporate travel specialist can really rein in your overall business travel spend. As experts in the field, at Carlson Wagonlit Travel we work with global organizations to implement customized travel management programs and services – and our industry-leading travel support can save you money, time and stress.
The main duty of a corporate travel consultant is to help companies map out travel arrangements for their employees. This can include booking flights, arranging transportation to and from the airport, and booking hotel rooms. Corporate travel consultants also help companies keep their employees' visas and work permits up to date for the locations they need to travel. In some cases, consultants help employees relocate to a new city, state or country.
Corporate travel consultants work in an office environment during normal business hours. Over the course of a workday, they will spend many hours on the phone or online looking to book the best deals and make arrangements for their clients. Because they deal with high-level business clients, corporate travel consultants must maintain a professional demeanor throughout the course of a working day. The job can be stressful at times, especially when dealing with last-minute travel arrangements or problems during a corporate travel booking.